Minot’s City Council will meet as a Committee of the Whole in preparation for their full City Council meeting on Monday, January 8. The agenda follows below and can be viewed here.
Committee of the Whole
Wednesday, January 3, 2018 – 4:15 PM
City Council Chambers
It is recommended the Committee and Council approve the relocation of the single family residence, from 1111 5th Ave SW, Minot ND, 58701 also known as Kittlesons S/D Port N ½ SW Sec 23-155-83 West 60 Lot 3, to 5337 Zaharia Drive, Minot, ND 58701, also known as Kopper Sunrise 2nd Addition Lot 11 Block 1 S4-154-82 Sundre-S10, subject to conditions.
The current transit route system was established in August 2016. After over a year of operating the new routes we are making these two minor changes to eliminate duplication of service along University Avenue and expand the area served by the North Route to provide a better service to the community.
It is recommended the City Council approve the proposed change to the North and West city transit routes so that the North Route use 11th Ave NW on its return route to the City Auditorium instead of University Avenue and that the West Route continue north on 16th St. NW to University Avenue instead of turning east on 7th Ave NW.
The current advertising rates were put into place when Minot City Transit buses were operating 8 hours a day Monday through Friday. The new transit routes and hours implemented in 2016 now provide service 12 hours a day Monday through Friday. With the increase in operating hours, advertisers are now getting 50% more exposure to their ads than they were when the current rates were approved. Staff is requesting a modest 30% increase in rates for the additional advertising exposure now provided.
It is recommended the City Council approve the proposed increase in rates for advertising on Minot City Transit vehicles. The current and proposed rates are attached for review.
It is recommended the City Council approve the final payments in the amounts of $7,198.27 to be paid to Fusion Automation and $150,430.00 to be paid to Strata Corporation for the South Hill Storm Sewer Improvements.
The City has been constructing the flood protection for the water plant and NAWS pump
station under a grant award from FEMA and the NDDES, with a local cost share of 15%.
This project was the result of a grant application for Hazard Mitigation Grant Funds
through FEMA, which provides flood protection to the 2011 event for the City of Minot’s
Water Treatment Facility and the NAWS high service pump station. Wagner construction
has completed the final punch list of items and the project is ready to be closed out.
It is recommended the City Council approve the final payment in the amount of $575,576.69 to be paid to Wagner Construction Company for the Water Plant HMGP Project.
1. Recommend approval of the Cost Participation and Maintenance Agreement Amendment with the NDDOT for the US 83 Bypass 4 Lane Project; and
2. Authorize the Mayor to sign the agreement
- Recommend approval to purchase police patrol vehicles on the State Bid contract as authorized by City Ordinance Sec. 2-134(d);
- Recommend the City Council pass an ordinance amending the 2018 annual budget to increase Equipment capital expenditures
Prior to this project, 36th Avenue NW ended 700 feet east of 8th Street NW and did not connect to Broadway. This project extended a new asphalt roadway, a 10’ shared use path, sanitary sewer, water main, storm sewer and street lighting infrastructure to Broadway. In addition, traffic signals were installed at the intersection of 36th Avenue NW and Broadway.
Recommend Council approve the final payment of $344,384.74 be paid to Keller Paving and Landscaping for 36th Ave NW Extension to Broadway.
Property Owners are notified of needed repair work and have the option to repair the sidewalk themselves, hire an independent Contractor, or have the City Contractor (JMAC) repair the sidewalk. If the property owner wishes to have the City Contractor repair the sidewalk, the costs are assessed to the property owner. The work performed in Unit 2 will be assessed to property owners or other Departments.
It is recommended that Council approve the final payment of $81,334.10 be paid to JMAC Resources for 2017 Sidewalk Curb, and Gutter Maintenance.
Recommend approval for the Recreation/Auditorium Director to publish RFQ’s for Architect Qualifications to replace the Auditorium Main Arena Multi-Purpose floor.
Recommend approval for the Recreation/Auditorium Director to publish RFQ’s for Electrical Engineering Qualifications to replace the remaining (543) light fixtures throughout the Auditorium Complex.
It is recommended the Committee and Council:
1. Award the bid to C&C Plumbing & Heating, L.L.P in the amount of $71,361.00;
2. Pass an ordinance amending the 2017 budget; and
3. Authorize the Mayor to sign the agreement.
- Recommend award to Dell EMC in the amount of $221,269.11 for a Dell VxRail 4.0 E560F virtual environment.
- Recommend the Committee and Council to pass an ordinance amending the 2018 annual budget.
- Approve the use of Sales Tax – Major Projects.
It is recommended the Committee and Council award the bid to Main Electric in the amount of $18,695 for an Eaton 9355-30 UPS.
This document is an updated version which was approved and signed by the Mayor in 2017. The bylaws for the Mouse River Firefighters Association required the entity to update their agreement each even year. This agreement will be for the years 2018 and 2019. This agreement will enter the Minot Fire Department and the other agencies as written in the document to call on in the event of a larger emergency. This defines roles, responsibilities and expectations of the agencies responding and requesting. This document was reviewed by the city attorney.
Recommend council authorize the Mayor to sign the Mouse River Firefighters Association Mutual Aid Agreement.
Police K-9 handler, Titus Clouse resigned his position with the Minot Police Department in December 2017. Police K-9, Piko has been in service since 2013 and was partnered with Officer Clouse the entire time. Piko has become highly socialized with his handler and has already served over half of his projected service career, making reassignment impractical. Piko has also struggled in some areas that would make it advantageous to begin with a new K-9 in the future as opposed to retraining a different handler with Piko.
It is recommended the City Council authorize the retirement of Police K-9 Piko, from active service and transfer ownership responsibility to Titus Clouse for the sum of $1 pursuant to the attached sale and waiver of liability agreement, and authorize the Mayor to sign the agreement with Titus Clouse.
It is recommended the Committee and Council approve the request from Mi Casa Su Casa, LLC, dba Mi Casa Su Casa for a Supper Club License operating at 315 South Main Street Suite 200 subject to approval by the Police Chief, Fire Marshall, and Building Official.
It is recommended the City Council adopt the Resolution authorizing the application for CWSRF Financing and authorize the Mayor and/or the Finance Director to sign the documents.