City Council Agenda, November 18, 2019

Minot City Council will meet Monday, November 18, 5:30 pm at City Hall to consider the agenda below. City Council meetings are open to the public or can be viewed on the City’s Youtube channel here or Facebook page here.

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CONSENT ITEMS

3.1. APPROVAL OF THE MINUTES

It is recommended the City Council approve the minutes of the November 4, 2019 regular City Council meeting. Documents:

  1. 191104.PDF

3.2. THE FOLLOWING ORDINANCES SHOULD BE CONSIDERED ON SECOND READING

  1. Ordinance No. 5425 – Rezoning Blaisdell Bird Addition, Lots 23 & 24, Block 13 from C1 to R2
  2. Ordinance No. 5426 – Amend the 2019 Annual Budget- Street Sweeper (4496)

Documents:

  1. ORDINANCE NO. 5425.PDF
  2. ORDINANCE NO. 5426.PDF

3.3. ADMINISTRATIVE APPROVALS

It is recommended the City Council ratify the attached administratively approved requests.Documents:

  1. ADMIN APPROVALS 11-18-19.PDF

3.4. ADOPTION OF THE 2020 MEETING SCHEDULE

It is recommended the City Council adopt the attached 2020 meeting schedule. Documents:

  1. MEETING SCHEDULE 2020.PDF

3.5. 2019 STREET PATCHING – PHASE 2 – FINAL PAYMENT (4380.1)

This is an annual maintenance project to patch and repair pavement surfaces that have failed or are showing distresses. Repairing failed and distressed pavement prolongs the lifespan of the road.

Recommend approval of the final payment of $61,757.21 to be paid to Bechtold Paving, Inc.Documents:

  1. 4380.1 – FINAL PAY MEMO.PDF
  2. 4380.1 – CONTRACTORS APPLICATION FOR PAYMENT 5 – FINAL.PDF

3.6. AXON FLEET IN-CAR VIDEO SYSTEM ALLOCATION OF FUNDS

The Minot Police Department has an outdated in-car video system with many of the units failing. The department has used the Axon Body Worn Cameras for approximately 4 years. The Axon Fleet In-Car Video System will replace the old system. The Axon product will be compatible with Evidence.com, which is the storage system used for all Axon videos. Due to the requirement to integrate with the Evidence.com system, this will be a Sole Source purchase (see attached letter). The integration of this product will streamline how evidence is shared with prosecutors and other parties. This upgrade will increase the quality of video and efficiency of locating and sharing all digital media.

Recommend approval to allocate funds to purchase an in-car video system through Axon; and Approve the expenditure of money seized or forfeited to the Minot Police Department; and Authorize the Mayor to sign the acceptance of quote and sales terms.Documents:

  1. AXON FLEET COUNCIL MEMO.PDF
  2. AXON FLEET QUOTE (Q-165105-43753.620JG).PDF
  3. SOLE MANUFACTURER – AXON CAMERAS AND CEWS_ENG.PDF

3.7. BUDGET AMENDMENT- 3RD STREET SE & BURDICK EXPY CROSSWALK IMPROVEMENTS

At the November 4, 2019 City Council meeting, the Council voted in favor of awarding the bid for the 3rd Street SE & Burdick Expy Crosswalk Improvements project. A budget amendment is required to secure additional funding needed for the project. A previous budget amendment was approved in May of 2019 for $18,937 (Ord # 5386), this is the additional amount required to award the project.

It is recommended the City Council amend the 2019 annual budget to increase equipment purchases expenditures for the 3rd St SE & Burdick Expy crosswalk improvements which will be funded with equipment purchase fund cash reserves.  Documents:

  1. 56. 2019 BA – 3RD AVE SE BURDICK PEDESTRIAN SIGNAL IMPR (4426).PDF

3.8. STANDARD SPECIFICATIONS AND DETAILS FOR CONSTRUCTION (4004)

Standard Specifications and Details for Construction provide contractors, developers, engineers, and the public in general with information regarding the requirements for infrastructure construction within the City of Minot. The City of Minot’s current Standard Specifications and Details for Construction were last updated in 2013. 

It is recommend the City Council approve and adopt the 2019 Standard Specifications and Details for Construction.
Documents:

  1. MEMO_SPECAPPROVAL_COUNCIL.PDF

3.9. BROWNFIELD ASSESSMENT GRANT

The Souris Basin Planning Council (SBPC) is submitting an application to the Environmental Protection Agency to conduct assessments on all brownfields in the seven-county area serviced by SBPC. The City of Minot will provide a support role to this project by providing GIS technology, land use data, and zoning support.

It is recommended the City Council adopt the attached resolution and authorize the Mayor to sign the resolution.
Documents:

  1. CC – BROWNFIELDS RESOLUTION.PDF
  2. BROWNFIELD RESOLUTION.PDF

3.10. CRS OPEN SPACE PRESERVATION

The attached memo from May 2019 explains the City of Minot’s participates in FEMA’s Community Rating System (CRS) program through the National Flood Insurance Program.  It also explains the Airport’s significant open space credit to the City for this project.  In May 2019, the City Council approved a motion authorizing the Mayor to sign a concurrent use agreement with regard to the Airport’s property.

After the authorization, it was determined that a resolution approved by the City Council would be more appropriate than an agreement between City departments.  The FAA has approved the attached Resolution. 

It is recommended the City Council adopt the attached resolution for CRS Open Space Preservation. Documents:

  1. MEMO_CRS.PDF
  2. CRS RESOLUTION.PDF
  3. MEMO_CRS_MAY 2019.PDF

4. ACTION ITEMS

4.1. APPROVE RESOLUTION ADOPTING PARKING FEES FOR PARKING AT CITY OF MINOT RENAISSANCE AND CENTRAL PARKING FACILITIES

In April of 2018, the City took over operation of both downtown parking ramps. At the May 30, 2018 Committee of the Whole Meeting, there was discussion that the rates would remain the same as they were prior to the City assuming operation, however, these rates were not formalized.

Recommend approval of the attached resolution formalizing the rates charged at the Renaissance and Central Parking Facilities.Documents:

  1. NOV 18 PARKING RAMP RESOLUTION.PDF
  2. PARKING RATES_RESOLUTION.PDF

4.2. DEVELOPERS AGREEMENT – FAMILY RECREATION ADDITION (4441)

The Minot Park District acquired approximately 240 acres, known as the Family Recreation Addition, for a future golf course and day-use park. The Developers Agreement details the expectations and responsible parties relating to the development of the Family Recreation Addition.

It is recommend the Council approve the Family Recreation Addition Developers Agreement with the Minot Park District and authorize the Mayor to sign.

Documents:

  1. 4441 – DEVELOPERS AGREEMENT – FAMILY RECREATION ADDITION.PDF
  2. 4441-FAMILYREC-DEVAGREEMENT 2019.11.06_FINAL.PDF
  3. EXHIBITA-PRELIMPLAT-DRAFT.PDF
  4. EXHIBITB_DEVELOPMENT POLICY.PDF
  5. EXHIBITC_WATERSERVICE.PDF

4.3. ORDINANCE NO. 5427- AMEND THE CITY OF MINOT CODE OF ORDINANCES SECTION 5-8- SECOND READING

It is recommended the City Council place and pass ordinance no. 5427 on second reading, amending Chapter 5 of the Code of Ordinances relating to alcoholic beverages.Documents:

  1. THANKSGIVING ALCOHOLIC BEVERAGES_5-8 AND 5-40.PDF

4.4. MODIFICATION TO EMPLOYMENT AGREEMENT

This City of Minot, upon hiring City Manager Barry, entered into an employment contract with Mr. Barry on November 1, 2016.  The original contract was set to expire on December 11, 2019 but was subsequently extended 8 months leaving little time remaining on Mr. Barry’s contract.  Because of the long lead times involved in filling senior executive positions, I have spoken to City Manager Barry and he has expressed interest in extending his contract and doing so now would be most advantageous.  A few minor modifications to the contract have been proposed.

It is recommended the City Council
1. Approve the Second Amendment to the City Manager’s Employment Contract; 
2. Authorize the Mayor to sign the Amendment.
Documents:

  1. MEMO ON EMPLOYMENT AGREEMENT.PDF
  2. ATTACHMENT A – 2ND AMENDMENT TO EMPLOYMENT AGREEMENT.PDF

5. PERSONAL APPEARANCES

6. MISCELLANEOUS AND DISCUSSION ITEMS

6.1. RECRUITMENT PROCESS AND TIMELINE FOR POLICE CHIEF POSITION

With the impending retirement of Police Chief Jason Olson on January 31, 2020, the Human Resource Department has initiated the recruitment process to fill the position. The post for this position was opened on November 6, 2019 and will close on November 27, 2019, with tentative final interviews scheduled for December 9th and/or 10th.   

Final interviews for the position will begin in a panel format with panels consisting of 4 to 5 individuals, composed of Council members and City Department Leadership.  The final interview of the top candidate(s) will be conducted by the Mayor and City Manager.  City Leadership and the Human Resource Department’s intent is to announce the replacement for Chief Olson by mid to late December.

Informational Only. No action required. Documents:

  1. POLICE CHIEF – JOB DESCRIPTION 2019.PDF
  2. MEMO TO COUNCIL POLICE CHIEF RECRUITMENT.PDF

7. DEPARTMENT REPORT: COMMUNITY DEVELOPMENT

8. LIAISON REPORTS

9. ADJOURNMENT

Josh Wolsky

Alderman for Minot, Editor and Publisher of TheMinotVoice, Developer of the #ForMinot Network,  Co-Host of #GoodTalk Minot, Advocate and Friend of the Souris River, and clearly -- all things #MakeMinot.

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