Minot City Council Agenda, October 21, 2019

Minot City Council will meet Monday, October 21, 5:30 pm at City Hall to consider the agenda below. Of primary focus for this meeting, Council will hear input from the public regarding the future of recycling in Minot. City Council meetings are open to the public or can be viewed on the City’s Youtube channel here or Facebook page here.

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. RECYCLING PRESENTATION AND PUBLIC INPUT

4. CONSENT ITEMS

4.1. APPROVAL OF THE MINUTES

It is recommended the City Council approve the minutes of the October 7, 2019 regular meeting minutes and the October 15, 2019 special meeting minutes. 

Documents:

  1. 191007.PDF
  2. 191015- KALIX TOUR.PDF

4.2. THE FOLLOWING ORDINANCES SHOULD BE CONSIDERED ON SECOND READING

  1. Ordinance No. 5421 – Rezone Eastside Estates, Lot 7, Block 2

Documents:

  1. ORDINANCE NO. 5421.PDF

4.3. ADMINISTRATIVE APPROVALS

It is recommended the City Council ratify the attached list of administratively approved requests.

Documents:

  1. ADMIN APPROVALS 10-21-19.PDF

4.4. 2019 STREET SEAL DISTRICT – FINAL PAYMENT (4381)\

This is the annual maintenance project to fill the cracks that have developed over time and seal the pavement surface.

Approve the final payment of $82,416.41 to be paid to Asphalt Surface Technologies Corp. (ASTECH).

Documents:

  1. 4381 – FINAL PAY MEMO.PDF
  2. 4381_FINALPAYAPP.PDF

4.5. 2019 PAVEMENT MARKINGS – FINAL PAYMENT (4442)

This is the annual maintenance project to stripe pavement markings throughout the City’s streets. This project maintains all pavement markings on the roads.

It is recommended the City Council approve the final payment of $55,815.99 to be paid to West River Striping Company.

Documents:

  1. 4442 – FINAL PAY MEMO.PDF
  2. CONTRACTORS APPLICATION FOR PAYMENT NO2 FINAL.PDF

4.6. CARNEGIE CENTER STRUCTURAL REPAIRS FINAL PAYMENT (4291, ST2P33)

Carnegie Center is a historic building, owned by the city of Minot, in need of Structural repairs. Total funding was approved in the amount of $634,000 for this project and the project was completed for $594,634.72.

It is recommended the City Council approve the final payment to Craft Builders in the amount of $4,903.00.

Documents:

  1. MEMO FINAL PAYMENT 4291 CARNEGIE CENTER.PDF
  2. 4291 FINAL PAY ESTIMATE.PDF
  3. 4291 PAYMENT OF DEBTS.PDF
  4. 4291 RELEASE OF CLAIMS.PDF

4.7. FY 2019 LOCAL EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (PD0185)

The Minot Police Department and Ward County Sheriff’s Department will purchase items for their departments using approximately half of the funds for each agency. Each agency will maintain custody and control of the item purchased with their portion of the grant funds. Ward County will purchase a 3D Evidence Collection Camera. Minot PD will purchase a Radar Speed Trailer with Display Board.

  1. Recommend authorization to apply for and, if awarded, accept the FY 2019 Local Edward Byrne Memorial Justice Assistance Grant (JAG); and authorize the Mayor to sign the Memorandum of Understanding
  2. Recommend the Council pass an ordinance the amend the 2019 annual budget to increase the Police department operation supplies and capital revenues and expenditures for the FY2019 Edward Byrne JAG Grant.

Documents:

  1. 2019 JAG GRANT COUNCIL MEMO.PDF
  2. 2019 JAG MOU.PDF
  3. CITY OF MINOT CONTRACT REVIEW FORM.PDF
  4. 54. 2019 BA – FY19 EDWARD BYRNE JAG GRANT PD0185.PDF

4.8. RETAIL BEER & WINE LICENSE – DAKOTA BURGER COMPANY

The City received a request from Dakota Burger Company, for a Retail Beer & Wine License operating at 315 South Main Street #200.  All documentation has been approved by the Police Chief, Building Official and Fire Marshal. The requested effective date of the license is October 22, 2019.

It is recommended the City Council approve the request from Dakota Burger Company dba Dakota Burger Company, for a Retail Beer & Wine License operating at 315 South Main Street #200.

Documents:

  1. MEMO- DAKOTA BURGER COMPANY.PDF

4.9. BROADWAY CORRIDOR STUDY – ENGINEERING SELECTION (4443)

Since the first Broadway reconstruction projects started in 1997, the City and NDDOT have been working together to study, plan, program, and construct the needed capacity projects on the corridor. In addition, the City has taken a proactive role in transportation planning over the past several years, working with the NDDOT to create a long range transportation plan (LRTP) for the City. The plan was completed in 2015, and several projects and initiatives have come to fruition following the plan adoption. 

One of the projects identified in the plan was the reconstruction of South Broadway from 19th Ave SW to the southern city limits. The project, as defined in the plan, has a massive cost (over $40 million) and will unlikely be able to be programmed by the NDDOT or City without a significant planning and scoping study to determine costs, phasing, and timelines. 

  1. It is recommend Council select KLJ to perform all consulting engineering for this project.
  2. Recommend Council authorize the City Engineer to negotiate a scope and fee for services.
  3. Recommend Council authorize the Mayor to sign the contract. 

Documents:

  1. 4443 – BROADWAY CORRIDOR STUDY ENGINEERING SELECTION.PDF

5. ACTION ITEMS

5.1. FIRST DISTRICT HEALTH UNIT SERVICES AGREEMENT

At the direction of the Mayor and Council President, the City Manager and Executive Director of First District Health Unit (FDHU) negotiated the attached services agreement between the City and FDHU.  The City has historically provided funding to FDHU and, in exchange, FDHU has provided public health services to the citizens of Minot and the City.  The services provided and the funding for those services has now been reduced to writing through the attached services agreement.

It is recommended the City Council approve the Services Agreement between the City of Minot and First District Health Unit and authorize the Mayor to sign the Agreement on behalf of the City of Minot. 

Documents:

  1. MEMO FDHU AGREEMENT – 10-16-19 – FINAL.PDF
  2. FDHU SERVICES AGREEMENT.PDF

5.2. SOUTHWEST ELEVATED WATER TOWER ENGINEERING AGREEMENT (4405)

The project is the design and construction engineering for a new 1 ½ million gallon water tower to be located on an existing site the city owns and purchased for this purpose in 2006-2007. This project is identified in the 2019-2020 capital improvements plan. The staff has acquired a grant for 60% cost share from the ND State Water Commission in the amount of $2,855,000. This was approved at the October 10, 2019 SWC meeting.

  1. Recommend Council approve the contract in the amount of $468,000 with Houston Engineering for design and construction observation service on the SW Elevated Water Tower and authorize the Mayor to sign the contract.

Documents:

  1. MEMO – 4405 – SW WATER TOWER ENGINEERING AGREEMENT.PDF
  2. TASK ORDER 2 HOUSTON ENG 4405.PDF
  3. SWTOWER CIP.PDF
  4. SWC COST SHARE SWTOWER.PDF

5.3. SEWER CONNECTION FEE – 7755 11TH AVE SE

In 2011, following the completion of the North Minot Sanitary Sewer Study, the City Council set the North Minot Sewer Connection Fee at $3,787.00 per acre. Since that time, any person wanting to connect into City sewer within that area is invoiced accordingly and the City must receive payment prior to issuing a building permit or connecting into the sewer system.

Mr. Ronald Demers has a home at 7755 11th Ave SE on a rural lot that is 2.29 acres. Typically the sewer rate is assessed on a per acre basis which allows for future splitting and development of larger lots. There is past precedent for Council revising sewer connection fees on a case by case basis. In those previous instances, Council has approved a reduction in fee based on the developable area of the lot or using a developable area of 2.5 lots per acre for residential lots to connect. There are several options the Council may choose from:

  1. Do nothing. The connection fee would remain at $8693.76 for this lot.
  2. Revise the connection fee calculation for this lot using the comparative amount surrounding properties paid, resulting in a connection fee of $2,166.
  3. Revise the connection fee calculation for this lot based on 1 acre (the developable area), resulting in a connection fee of $3,787.00.
  4. Revise the connection fee for this lot to a similar amount calculated similar to what was approved by Council on the sanitary sewer project along 54th ave South, which used an estimated buildout of 2.5 lots per acre, which would result in a connection fee of $1515.00. (This is the requested action of the Ward County Water Board)

Documents:

  1. DEMERS SEWER FEE REDUCTION REQUEST.PDF
  2. SWARD CO HI19101413020.PDF
  3. TABLE OF COMPARIBLE CONNECTION FEES FOR NORTH SANITARY SEWER AND NEDROSE AREA.PDF
  4. DEMERS LOT LOCATION MAP.PDF

5.4. WAYFINDING SIGN LOCATION COMPLETED STUDY (NDR014)

With the Wayfinding Sign Location report completed, the next steps need to be considered including consideration of funding options, since CDBG-NDR funds cannot be used for next steps, and consider the next steps which include sign design, sign content, installation, and responsibility for carrying out next steps.

It is recommended the City Council Receive the Summary of Results of the Wayfinding Sign Location study and consider next steps for implementation.

Documents:

  1. WAYFINDING.PDF

6. PERSONAL APPEARANCES

7. MISCELLANEOUS AND DISCUSSION ITEMS

8. LIAISON REPORTS

9. ADJOURNMENT

Josh Wolsky

Alderman for Minot, Editor and Publisher of TheMinotVoice, Developer of the #ForMinot Network,  Co-Host of #GoodTalk Minot, Advocate and Friend of the Souris River, and clearly -- all things #MakeMinot.

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